Migrating from Miro to Smartsheet
Smartsheet and Miro both handle project tracking and resource management, but they differ on pricing — Miro comes in $1/user/mo/user/mo lower. This guide covers how to move your team across without losing data, context, or momentum.
At a Glance
- Best-in-class infinite canvas experience — the gold standard for collaborative whiteboarding with real-time multiplayer editing
- Massive template library with 2,500+ community and built-in templates for user story mapping, retrospectives, journey maps, and more
- Extremely intuitive interface — new users can be productive in minutes, making it ideal for cross-functional workshops
- Spreadsheet-familiar interface makes adoption easy for teams transitioning from Excel — minimal training needed for basic use
- Extremely powerful Gantt chart and dependency tracking capabilities, ideal for traditional project management and waterfall methodologies
- Robust automation engine with conditional logic, approval workflows, and automated notifications that scale across the organization
You gain with Smartsheet
- +Gantt charts
- +workflow automations
- +custom fields
You leave behind
- −roadmapping
Migration Steps
Audit and export your current workspace
Before touching Smartsheet, document what lives in Miro: projects and tasks, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any workflow automations that your team relies on daily.
Set up your Smartsheet workspace
Create your Smartsheet workspace and replicate your project structure using tasks and projects. Smartsheet starts at $9/user/mo/user/mo with a free tier available — budget $1/user/mo more per user. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Smartsheet equivalent for each Miro feature your team relies on. projects and tasks in Miro maps to tasks and projects in Smartsheet. Smartsheet supports custom fields — recreate your Miro field schema here first. Gantt-style timeline views are available if your team used them in Miro. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Smartsheet supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Smartsheet's automation engine can replicate most rules you had in Miro. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the project hierarchy.
Run Miro in parallel for two weeks
Keep Miro read-only while your team works primarily in Smartsheet. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Miro, archive the workspace and make Smartsheet the official home.
Ready to switch?
Read the full Smartsheet review for pricing, integrations, and team fit details.