Migrating from Trello to Confluence
Trello scores 4.4/5 on G2 — 0.3 points ahead of Confluence (4.1/5). If you're making the switch, here's how to migrate your team from Trello to Confluence step by step.
At a Glance
- Extremely intuitive drag-and-drop Kanban interface — virtually zero learning curve, new users productive within minutes
- Generous free tier with unlimited cards, unlimited Power-Ups, and up to 10 boards per Workspace
- Butler automation engine is powerful and accessible, allowing no-code workflow automation with rule-based, calendar, and due date triggers
- Deep native integration with Jira makes it the de facto documentation tool for teams already using Atlassian — Jira issues embed seamlessly in pages
- Extensive template library with 100+ templates for PRDs, meeting notes, retrospectives, decision logs, and more — accelerates team onboarding
- Real-time collaborative editing with inline comments, @mentions, and page watching enables asynchronous team communication at scale
You leave behind
- −Kanban boards
- −custom fields
Migration Steps
Audit and export your current workspace
Before touching Confluence, document what lives in Trello: projects and tasks, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Confluence workspace
Create your Confluence workspace and replicate your project structure using tasks and projects. Confluence starts at $6.05/user/mo/user/mo with a free tier available — budget $0.04999999999999982/user/mo more per user. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Confluence equivalent for each Trello feature your team relies on. projects and tasks in Trello maps to tasks and projects in Confluence. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Confluence supports CSV import for tasks and projects and has 24+ native integrations. After importing, rebuild your key automations — Confluence's automation engine can replicate most rules you had in Trello. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the project hierarchy.
Run Trello in parallel for two weeks
Keep Trello read-only while your team works primarily in Confluence. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Trello, archive the workspace and make Confluence the official home.
Ready to switch?
Read the full Confluence review for pricing, integrations, and team fit details.