ToolStack

Notion vs Smartsheet

Side-by-side comparison · Updated 2026-03-30

Our VerdictNotion wins overall

By G2 score and review volume, Notion has the edge. 10,700 reviews at 4.7/5 puts it ahead of Smartsheet (4.4/5). That said, the right pick depends on your methodology and team size.

Choose Notion if…

Choose Notion if your team focuses on knowledge management and product docs and fits a solo, startup profile. Starting at $12/user/mo/user/mo with a free tier. Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool

Choose Smartsheet if…

Choose Smartsheet if your team focuses on project tracking and resource management and fits a scaleup, enterprise profile. Starting at $9/user/mo/user/mo with a free tier. Spreadsheet-familiar interface makes adoption easy for teams transitioning from Excel — minimal training needed for basic use

Notion
by Notion
4.7
out of 5 · 11k+ G2 reviews
Visit Notion ↗
Smartsheet
by Smartsheet
4.4
out of 5 · 21k+ G2 reviews
Visit Smartsheet ↗

Feature Comparison

FeatureNotionSmartsheet
Category
docs_pm
work_management
G2 Score
4.7 / 5.0Better
4.4 / 5.0
G2 Reviews
10700
21000
Free Tier
Starting Price
$12/user/mo
$9/user/moBetter
Mobile App
AI Features
API Access
SSO / SAML
SOC 2
Learning Curve
moderate
moderate
Platforms
web, mac, windows, ios, android
web, mac, windows, ios, android

Pros & Cons

Notion

Pros
✓ Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
✓ Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
✓ Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
✓ Notion AI is deeply integrated into the workspace — summarize meeting notes, auto-fill properties, ask questions across your entire knowledge base
Cons
✗ Performance can degrade significantly with large workspaces — pages with many databases or deeply nested content load slowly
✗ Not a purpose-built project management tool — lacks native time tracking, advanced reporting, and resource management features that Jira or Linear provide
✗ Offline mode is limited and unreliable — changes made offline don't always sync cleanly, making it problematic for frequent travelers

Smartsheet

Pros
✓ Spreadsheet-familiar interface makes adoption easy for teams transitioning from Excel — minimal training needed for basic use
✓ Extremely powerful Gantt chart and dependency tracking capabilities, ideal for traditional project management and waterfall methodologies
✓ Robust automation engine with conditional logic, approval workflows, and automated notifications that scale across the organization
✓ Strong portfolio-level dashboards and reporting allow PMOs to aggregate data across dozens or hundreds of projects
Cons
✗ Not designed for agile/Scrum teams — lacks native sprint planning, backlog management, and velocity tracking
✗ Pricing can escalate quickly at scale since every collaborator who edits needs a licensed seat
✗ Sheet-based architecture creates data silos — cross-sheet references and formulas become complex and brittle at scale

Frequently Asked Questions

It depends on your needs. Notion scores 4.7/5 on G2, while Smartsheet scores 4.4/5. Notion is better for knowledge_management and product_docs, while Smartsheet excels at project_tracking and resource_management.
Notion starts at $12/user/mo per user/month with a free tier. Smartsheet starts at $9/user/mo per user/month with a free tier.
Notion supports 100 integrations, while Smartsheet supports 150.
Full Notion Review →Full Smartsheet Review →
Data verified 2026-03-30. Some links may be affiliate links — see disclosure.