Migrating from Notion to Wrike
Wrike and Notion both handle cross functional project management and marketing campaign management, but they differ on pricing — Wrike comes in $2.1999999999999993/user/mo/user/mo lower. This guide covers how to move your team across without losing data, context, or momentum.
At a Glance
- Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
- Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
- Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
- Extremely versatile work management platform — supports Gantt, Kanban, table, calendar, and workload views in a single workspace
- Powerful resource management and workload balancing with real-time capacity insights (Business plan and above)
- Built-in proofing and approval workflows for creative assets — images, videos, PDFs — making it ideal for marketing and creative teams
You gain with Wrike
- +time tracking
You leave behind
- −roadmapping
- −sprint planning
- −backlog management
Migration Steps
Audit and export your current workspace
Before touching Wrike, document what lives in Notion: pages and databases, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Wrike workspace
Create your Wrike workspace and replicate your project structure using tasks and projects. Wrike starts at $9.8/user/mo/user/mo with a free tier available — $2.1999999999999993/user/mo less than your current Notion spend. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Wrike equivalent for each Notion feature your team relies on. pages and databases in Notion maps to tasks and projects in Wrike. Wrike supports custom fields — recreate your Notion field schema here first. Gantt-style timeline views are available if your team used them in Notion. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Wrike supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Wrike's automation engine can replicate most rules you had in Notion. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the project hierarchy.
Run Notion in parallel for two weeks
Keep Notion read-only while your team works primarily in Wrike. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Notion, archive the workspace and make Wrike the official home.
Ready to switch?
Read the full Wrike review for pricing, integrations, and team fit details.