Migrating from ClickUp to Wrike
Wrike fits scaleup and enterprise teams best and has a moderate learning curve. If you're moving from ClickUp, the first week is the hardest — new UI, different terminology, rebuilt automations. This guide compresses that learning curve with a step-by-step migration plan.
At a Glance
- All-in-one platform replacing multiple tools — docs, whiteboards, goals, time tracking, chat, and project management in a single workspace
- 15+ views including List, Board, Gantt, Timeline, Workload, and Mind Maps — one of the most flexible view systems available
- Generous free tier with unlimited users, making it accessible for teams of any size to start without commitment
- Extremely versatile work management platform — supports Gantt, Kanban, table, calendar, and workload views in a single workspace
- Powerful resource management and workload balancing with real-time capacity insights (Business plan and above)
- Built-in proofing and approval workflows for creative assets — images, videos, PDFs — making it ideal for marketing and creative teams
You leave behind
- −roadmapping
- −sprint planning
- −backlog management
Migration Steps
Audit and export your current workspace
Before touching Wrike, document what lives in ClickUp: projects and tasks, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Wrike workspace
Create your Wrike workspace and replicate your project structure using tasks and projects. Wrike starts at $9.8/user/mo/user/mo with a free tier available — $0.1999999999999993/user/mo less than your current ClickUp spend. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Wrike equivalent for each ClickUp feature your team relies on. projects and tasks in ClickUp maps to tasks and projects in Wrike. Wrike supports custom fields — recreate your ClickUp field schema here first. Gantt-style timeline views are available if your team used them in ClickUp. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Wrike supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Wrike's automation engine can replicate most rules you had in ClickUp. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the project hierarchy.
Run ClickUp in parallel for two weeks
Keep ClickUp read-only while your team works primarily in Wrike. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into ClickUp, archive the workspace and make Wrike the official home.
Ready to switch?
Read the full Wrike review for pricing, integrations, and team fit details.