Migrating from Notion to Trello
Trello supports 200+ integrations — 100 more than Notion. If integration breadth is a factor in your switch from Notion to Trello, this guide covers how to reconnect your stack after migrating.
At a Glance
- Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
- Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
- Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
- Extremely intuitive drag-and-drop Kanban interface — virtually zero learning curve, new users productive within minutes
- Generous free tier with unlimited cards, unlimited Power-Ups, and up to 10 boards per Workspace
- Butler automation engine is powerful and accessible, allowing no-code workflow automation with rule-based, calendar, and due date triggers
You leave behind
- −roadmapping
- −sprint planning
- −backlog management
Migration Steps
Audit and export your current workspace
Before touching Trello, document what lives in Notion: pages and databases, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Trello workspace
Create your Trello workspace and replicate your project structure using tasks and projects. Trello starts at $6/user/mo/user/mo with a free tier available — $6/user/mo less than your current Notion spend. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Trello equivalent for each Notion feature your team relies on. pages and databases in Notion maps to tasks and projects in Trello. Trello supports custom fields — recreate your Notion field schema here first. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Trello supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Trello's automation engine can replicate most rules you had in Notion. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Trello has a gentle learning curve — most PMs are fully productive within 1–2 days. Focus the session on the UI differences rather than feature training.
Run Notion in parallel for two weeks
Keep Notion read-only while your team works primarily in Trello. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Notion, archive the workspace and make Trello the official home.
Ready to switch?
Read the full Trello review for pricing, integrations, and team fit details.