Migrating from Asana to Notion
Asana supports 300+ integrations — 200 more than Notion. If integration breadth is a factor in your switch from Asana to Notion, this guide covers how to reconnect your stack after migrating.
At a Glance
- Exceptionally intuitive and visually clean interface — one of the lowest onboarding friction tools for non-technical teams
- Multiple project views (list, board, timeline, calendar, Gantt) included from lower tiers, giving teams flexibility without add-ons
- Goals feature provides native OKR tracking with clear alignment from company objectives down to individual tasks
- Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
- Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
- Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
You leave behind
- −time tracking
Migration Steps
Audit and export your current workspace
Before touching Notion, document what lives in Asana: tasks and sections, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Notion workspace
Create your Notion workspace and replicate your project structure using pages and databases. Start with the free tier — it covers the core workflow before you commit to a paid plan. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Notion equivalent for each Asana feature your team relies on. tasks and sections in Asana maps to pages and databases in Notion. Notion supports custom fields — recreate your Asana field schema here first. Gantt-style timeline views are available if your team used them in Asana. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Notion supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Notion's automation engine can replicate most rules you had in Asana. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create pages and databases, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the sprint ceremony workflow.
Run Asana in parallel for two weeks
Keep Asana read-only while your team works primarily in Notion. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Asana, archive the workspace and make Notion the official home.
Ready to switch?
Read the full Notion review for pricing, integrations, and team fit details.