Migrating from Figma to Monday.com
Monday.com and Figma both handle project management and work management, but they differ on pricing — Monday.com comes in $3/user/mo/user/mo lower. This guide covers how to move your team across without losing data, context, or momentum.
At a Glance
- Browser-based with no installation required — runs on any OS and enables instant sharing via URL, removing friction for cross-functional collaboration with PMs, engineers, and stakeholders
- Best-in-class real-time multiplayer collaboration that allows entire design teams to work simultaneously in the same file with live cursors and commenting
- Powerful design system support with shared component libraries, variables, and design tokens that enforce consistency across products and teams at scale
- Highly visual and intuitive interface with color-coded boards — one of the easiest PM tools for non-technical teams to adopt
- Exceptional flexibility with 200+ templates and 30+ column types, making it adaptable for product, marketing, HR, CRM, and operations use cases
- Powerful no-code automations and integrations allow teams to build sophisticated workflows without developer assistance
You gain with Monday.com
- +roadmapping
- +sprint planning
- +backlog management
- +Kanban boards
Migration Steps
Audit and export your current workspace
Before touching Monday.com, document what lives in Figma: projects and tasks, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any workflow automations that your team relies on daily.
Set up your Monday.com workspace
Create your Monday.com workspace and replicate your project structure using items and boards. Monday.com starts at $12/user/mo/user/mo with a free tier available — $3/user/mo less than your current Figma spend. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Monday.com equivalent for each Figma feature your team relies on. projects and tasks in Figma maps to items and boards in Monday.com. Monday.com supports custom fields — recreate your Figma field schema here first. Gantt-style timeline views are available if your team used them in Figma. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Monday.com supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Monday.com's automation engine can replicate most rules you had in Figma. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create items and boards, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the sprint ceremony workflow.
Run Figma in parallel for two weeks
Keep Figma read-only while your team works primarily in Monday.com. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Figma, archive the workspace and make Monday.com the official home.
Ready to switch?
Read the full Monday.com review for pricing, integrations, and team fit details.