Migrating from Notion to Miro
Miro and Notion both handle brainstorming and user story mapping, but they differ on pricing — Miro comes in $4/user/mo/user/mo lower. This guide covers how to move your team across without losing data, context, or momentum.
At a Glance
- Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
- Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
- Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
- Best-in-class infinite canvas experience — the gold standard for collaborative whiteboarding with real-time multiplayer editing
- Massive template library with 2,500+ community and built-in templates for user story mapping, retrospectives, journey maps, and more
- Extremely intuitive interface — new users can be productive in minutes, making it ideal for cross-functional workshops
You leave behind
- −sprint planning
- −backlog management
- −Gantt charts
Migration Steps
Audit and export your current workspace
Before touching Miro, document what lives in Notion: pages and databases, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Miro workspace
Create your Miro workspace and replicate your project structure using tasks and projects. Miro starts at $8/user/mo/user/mo with a free tier available — $4/user/mo less than your current Notion spend. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Miro equivalent for each Notion feature your team relies on. pages and databases in Notion maps to tasks and projects in Miro. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Miro supports CSV import for tasks and projects and has 20+ native integrations. For automations that don't have a native equivalent in Miro, Zapier or Make can bridge the gap. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Miro has a gentle learning curve — most PMs are fully productive within 1–2 days. Focus the session on the UI differences rather than feature training.
Run Notion in parallel for two weeks
Keep Notion read-only while your team works primarily in Miro. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Notion, archive the workspace and make Miro the official home.
Ready to switch?
Read the full Miro review for pricing, integrations, and team fit details.