Migrating from Confluence to Miro
Miro fits startup and scaleup teams best and has a easy learning curve. If you're moving from Confluence, the first week is the hardest — new UI, different terminology, rebuilt automations. This guide compresses that learning curve with a step-by-step migration plan.
At a Glance
- Deep native integration with Jira makes it the de facto documentation tool for teams already using Atlassian — Jira issues embed seamlessly in pages
- Extensive template library with 100+ templates for PRDs, meeting notes, retrospectives, decision logs, and more — accelerates team onboarding
- Real-time collaborative editing with inline comments, @mentions, and page watching enables asynchronous team communication at scale
- Best-in-class infinite canvas experience — the gold standard for collaborative whiteboarding with real-time multiplayer editing
- Massive template library with 2,500+ community and built-in templates for user story mapping, retrospectives, journey maps, and more
- Extremely intuitive interface — new users can be productive in minutes, making it ideal for cross-functional workshops
You gain with Miro
- +roadmapping
- +Kanban boards
You leave behind
- −workflow automations
Migration Steps
Audit and export your current workspace
Before touching Miro, document what lives in Confluence: projects and tasks, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any workflow automations that your team relies on daily.
Set up your Miro workspace
Create your Miro workspace and replicate your project structure using tasks and projects. Miro starts at $8/user/mo/user/mo with a free tier available — budget $1.9500000000000002/user/mo more per user. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Miro equivalent for each Confluence feature your team relies on. projects and tasks in Confluence maps to tasks and projects in Miro. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Miro supports CSV import for tasks and projects and has 20+ native integrations. For automations that don't have a native equivalent in Miro, Zapier or Make can bridge the gap. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Miro has a gentle learning curve — most PMs are fully productive within 1–2 days. Focus the session on the UI differences rather than feature training.
Run Confluence in parallel for two weeks
Keep Confluence read-only while your team works primarily in Miro. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Confluence, archive the workspace and make Miro the official home.
Ready to switch?
Read the full Miro review for pricing, integrations, and team fit details.