Migrating from Notion to ClickUp
ClickUp scores 4.7/5 on G2 — 0.0 points ahead of Notion (4.7/5). If you're making the switch, here's how to migrate your team from Notion to ClickUp step by step.
At a Glance
- Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
- Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
- Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
- All-in-one platform replacing multiple tools — docs, whiteboards, goals, time tracking, chat, and project management in a single workspace
- 15+ views including List, Board, Gantt, Timeline, Workload, and Mind Maps — one of the most flexible view systems available
- Generous free tier with unlimited users, making it accessible for teams of any size to start without commitment
You gain with ClickUp
- +time tracking
Migration Steps
Audit and export your current workspace
Before touching ClickUp, document what lives in Notion: pages and databases, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your ClickUp workspace
Create your ClickUp workspace and replicate your project structure using epics, stories, and sprints. ClickUp starts at $10/user/mo/user/mo with a free tier available — $2/user/mo less than your current Notion spend. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest ClickUp equivalent for each Notion feature your team relies on. pages and databases in Notion maps to epics, stories, and sprints in ClickUp. ClickUp supports custom fields — recreate your Notion field schema here first. Gantt-style timeline views are available if your team used them in Notion. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
ClickUp supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — ClickUp's automation engine can replicate most rules you had in Notion. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create epics, stories, and sprints, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the sprint ceremony workflow.
Run Notion in parallel for two weeks
Keep Notion read-only while your team works primarily in ClickUp. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Notion, archive the workspace and make ClickUp the official home.
Ready to switch?
Read the full ClickUp review for pricing, integrations, and team fit details.