Migrating from Notion to Airtable
The main reason teams move from Notion to Airtable is roadmapping. Airtable's approach — unmatched flexibility as a hybrid spreadsheet-database — pms can build custom trackers, crms, and workflows without code — suits startup and scaleup teams that have outgrown Notion's model. Here's how to migrate without losing historical context.
At a Glance
- Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
- Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
- Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
- Unmatched flexibility as a hybrid spreadsheet-database — PMs can build custom trackers, CRMs, and workflows without code
- Rich view options including Grid, Kanban, Calendar, Gallery, Gantt, and Form views all from a single data source
- Powerful automation engine with conditional triggers, integrations, and scripting for sophisticated no-code workflows
You leave behind
- −sprint planning
Migration Steps
Audit and export your current workspace
Before touching Airtable, document what lives in Notion: pages and databases, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Airtable workspace
Create your Airtable workspace and replicate your project structure using tasks and projects. Airtable starts at $20/user/mo/user/mo with a free tier available — budget $8/user/mo more per user. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Airtable equivalent for each Notion feature your team relies on. pages and databases in Notion maps to tasks and projects in Airtable. Airtable supports custom fields — recreate your Notion field schema here first. Gantt-style timeline views are available if your team used them in Notion. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Airtable supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Airtable's automation engine can replicate most rules you had in Notion. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the project hierarchy.
Run Notion in parallel for two weeks
Keep Notion read-only while your team works primarily in Airtable. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Notion, archive the workspace and make Airtable the official home.
Ready to switch?
Read the full Airtable review for pricing, integrations, and team fit details.