Migrating from Figma to Airtable
Airtable and Figma both handle product launch tracking and content calendar, but they differ on pricing — Figma comes in $5/user/mo/user/mo lower. This guide covers how to move your team across without losing data, context, or momentum.
At a Glance
- Browser-based with no installation required — runs on any OS and enables instant sharing via URL, removing friction for cross-functional collaboration with PMs, engineers, and stakeholders
- Best-in-class real-time multiplayer collaboration that allows entire design teams to work simultaneously in the same file with live cursors and commenting
- Powerful design system support with shared component libraries, variables, and design tokens that enforce consistency across products and teams at scale
- Unmatched flexibility as a hybrid spreadsheet-database — PMs can build custom trackers, CRMs, and workflows without code
- Rich view options including Grid, Kanban, Calendar, Gallery, Gantt, and Form views all from a single data source
- Powerful automation engine with conditional triggers, integrations, and scripting for sophisticated no-code workflows
You gain with Airtable
- +roadmapping
- +backlog management
- +Kanban boards
- +Gantt charts
Migration Steps
Audit and export your current workspace
Before touching Airtable, document what lives in Figma: projects and tasks, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any workflow automations that your team relies on daily.
Set up your Airtable workspace
Create your Airtable workspace and replicate your project structure using tasks and projects. Airtable starts at $20/user/mo/user/mo with a free tier available — budget $5/user/mo more per user. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Airtable equivalent for each Figma feature your team relies on. projects and tasks in Figma maps to tasks and projects in Airtable. Airtable supports custom fields — recreate your Figma field schema here first. Gantt-style timeline views are available if your team used them in Figma. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Airtable supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Airtable's automation engine can replicate most rules you had in Figma. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the project hierarchy.
Run Figma in parallel for two weeks
Keep Figma read-only while your team works primarily in Airtable. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Figma, archive the workspace and make Airtable the official home.
Ready to switch?
Read the full Airtable review for pricing, integrations, and team fit details.