Migrating from Asana to Airtable
Airtable is built for product launch tracking and content calendar at startup and scaleup scale. This guide covers the practical steps to move your workflow from Asana across without losing data or disrupting your team mid-sprint.
At a Glance
- Exceptionally intuitive and visually clean interface — one of the lowest onboarding friction tools for non-technical teams
- Multiple project views (list, board, timeline, calendar, Gantt) included from lower tiers, giving teams flexibility without add-ons
- Goals feature provides native OKR tracking with clear alignment from company objectives down to individual tasks
- Unmatched flexibility as a hybrid spreadsheet-database — PMs can build custom trackers, CRMs, and workflows without code
- Rich view options including Grid, Kanban, Calendar, Gallery, Gantt, and Form views all from a single data source
- Powerful automation engine with conditional triggers, integrations, and scripting for sophisticated no-code workflows
You leave behind
- −sprint planning
- −time tracking
Migration Steps
Audit and export your current workspace
Before touching Airtable, document what lives in Asana: tasks and sections, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Airtable workspace
Create your Airtable workspace and replicate your project structure using tasks and projects. Start with the free tier — it covers the core workflow before you commit to a paid plan. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Airtable equivalent for each Asana feature your team relies on. tasks and sections in Asana maps to tasks and projects in Airtable. Airtable supports custom fields — recreate your Asana field schema here first. Gantt-style timeline views are available if your team used them in Asana. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Airtable supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Airtable's automation engine can replicate most rules you had in Asana. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create tasks and projects, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the project hierarchy.
Run Asana in parallel for two weeks
Keep Asana read-only while your team works primarily in Airtable. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Asana, archive the workspace and make Airtable the official home.
Ready to switch?
Read the full Airtable review for pricing, integrations, and team fit details.