Migrating from Notion to Aha!
Aha! fits scaleup and enterprise teams best and has a moderate learning curve. If you're moving from Notion, the first week is the hardest — new UI, different terminology, rebuilt automations. This guide compresses that learning curve with a step-by-step migration plan.
At a Glance
- Unmatched flexibility as an all-in-one workspace — combines docs, wikis, databases, and project management in a single tool
- Powerful relational database system allows PMs to build custom product management workflows without code, including roadmaps, backlogs, and PRDs
- Beautiful, clean interface with excellent block-based editor that makes writing product specs and documentation a pleasure
- Best-in-class roadmapping capabilities — highly visual, presentation-ready roadmaps with multiple views (timeline, portfolio, strategy)
- Complete strategy-to-delivery workflow connecting company goals, initiatives, features, and releases in one platform
- Built-in idea management portal (Aha! Ideas) captures customer and internal feedback and links it directly to roadmap items
Migration Steps
Audit and export your current workspace
Before touching Aha!, document what lives in Notion: pages and databases, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Aha! workspace
Create your Aha! workspace and replicate your project structure using epics, stories, and sprints. Aha! starts at $59/user/mo/user/mo — budget $47/user/mo more per user. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Aha! equivalent for each Notion feature your team relies on. pages and databases in Notion maps to epics, stories, and sprints in Aha!. Aha! supports custom fields — recreate your Notion field schema here first. Gantt-style timeline views are available if your team used them in Notion. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Aha! supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Aha!'s automation engine can replicate most rules you had in Notion. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create epics, stories, and sprints, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the sprint ceremony workflow.
Run Notion in parallel for two weeks
Keep Notion read-only while your team works primarily in Aha!. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Notion, archive the workspace and make Aha! the official home.
Ready to switch?
Read the full Aha! review for pricing, integrations, and team fit details.