Migrating from Asana to Aha!
Aha! scores 4.4/5 on G2 — 0.0 points ahead of Asana (4.4/5). If you're making the switch, here's how to migrate your team from Asana to Aha! step by step.
At a Glance
- Exceptionally intuitive and visually clean interface — one of the lowest onboarding friction tools for non-technical teams
- Multiple project views (list, board, timeline, calendar, Gantt) included from lower tiers, giving teams flexibility without add-ons
- Goals feature provides native OKR tracking with clear alignment from company objectives down to individual tasks
- Best-in-class roadmapping capabilities — highly visual, presentation-ready roadmaps with multiple views (timeline, portfolio, strategy)
- Complete strategy-to-delivery workflow connecting company goals, initiatives, features, and releases in one platform
- Built-in idea management portal (Aha! Ideas) captures customer and internal feedback and links it directly to roadmap items
You leave behind
- −time tracking
Migration Steps
Audit and export your current workspace
Before touching Aha!, document what lives in Asana: tasks and sections, custom fields, automations, integrations, and team permissions. Export a full CSV backup — most tools support this from Settings → Export. Pay particular attention to any custom fields and workflow automations that your team relies on daily.
Set up your Aha! workspace
Create your Aha! workspace and replicate your project structure using epics, stories, and sprints. Run with a single pilot team before migrating everyone.
Map your workflow equivalents
Find the closest Aha! equivalent for each Asana feature your team relies on. tasks and sections in Asana maps to epics, stories, and sprints in Aha!. Aha! supports custom fields — recreate your Asana field schema here first. Gantt-style timeline views are available if your team used them in Asana. Prioritise the critical path: task creation, status tracking, and assignment.
Import your data
Aha! supports CSV import for tasks and projects and has 20+ native integrations. After importing, rebuild your key automations — Aha!'s automation engine can replicate most rules you had in Asana. Start with your most active project rather than importing everything at once.
Onboard your team
Run a 30-minute walkthrough covering the daily workflow: how to create epics, stories, and sprints, update status, and find your board. Expect a moderate ramp — most engineers and PMs hit their stride within a week. The biggest adjustment is usually the sprint ceremony workflow.
Run Asana in parallel for two weeks
Keep Asana read-only while your team works primarily in Aha!. This reduces risk and lets people reference historical context — old decisions, archived tickets, past sprint data — without slowing the migration. After two weeks with no new work going into Asana, archive the workspace and make Aha! the official home.
Ready to switch?
Read the full Aha! review for pricing, integrations, and team fit details.